[[:encoded, "Today we are going to talk about How to Get Things Done with a Master Task List.\n\nFocusing on many responsibilities is a vital part of successfully running your business successfully. But how do you know which tasks need to be completed immediately and which tasks can wait? You have so many things you need to do that it can be very overwhelming. If you focus on the less important tasks, while the most important go unnoticed or forgotten about, you could be sabotaging your overall success. Fortunately, you can get a grip on your essential tasks by learning how to get things done with a master task list. We will discuss some valuable insight on how to use a master task list to increase your success. \n\nWhat is a Master Task List?\nHow do you use a Master Task List \n\nUnderstanding how to use a master task list can only be done by truly understanding why you need to create one. A master task list has one purpose: to help you complete the key tasks vital to running your business at its optimal efficiency and effectiveness. \n\nThe goal is to accomplish the tasks on your list as soon as you can, so you can clear your head of the distractions. To aid in that, place the tasks from your master task list into a calendar where you can map out time limits for each task.\n\nRemember to delegate the unimportant or low-priority tasks to an assistant or employee. You, as the business owner, should only be focusing on the most vital tasks that are best suited to be handled by you. Everything else is trivial, temporary, or low-priority, and can likely be delegated to an assistant.\n\nGo to http://www.accountabilitycoach.com/landing/ and get 3 FREE gifts including a special report on 10 Power Tips for Getting Focused, Organized, and Achieving Your Goals Now. Join the Silver Inner Circle (IT’S FREE) and receive 10% off on all products and services in addition to having access to many assessments and complimentary resources so you can begin achieving your goals in the timeframe you want, so you can have the life you desire. Get started today by going to http://www.accountabilitycoach.com/coaching-store/inner-circle-store/ and Join the FREE Silver Inner Circle. \n\nAim for what you want each and every day! \nAnne Bachrach\nThe Accountability Coach™\nAuthor of Excuses Don’t Count; Results Rule and Live Life with No Regrets. Get your copies today."]]
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Anne Bachrach
The Accountability Coach™
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(upbeat music) - Hello, and welcome to the Accountability Coach podcast, where we will discuss topics, ideas, questions, and issues related to having a totally balanced and successful life. This is Anne Bakrak. Today we're going to talk about how to get things done with a master task list, or as I call it, a prioritized action list or PAL. Focusing on many responsibilities is a vital part of successfully running your business successfully. But how do you know which tasks need to be completed immediately and which tasks can wait? You have so many things you need to do that it can be very overwhelming. If you focus on the less important tasks, while the most important go unnoticed or forgotten about, you can be sabotaging your overall success. Fortunately, you can get a grip on your essential tasks by learning how to get things done with a master task list, or as I like to call it, a prioritized action list. Here are some valuable insights on how to use this master task list as most of you are familiar with to increase your success. Well, what is a master task list or a prioritized action list? A master task list is strategically composed list that will help you meet the needs of your business. When you understand how to use this master task list, you will be able to produce results far superior than those resulting from trying to remember everything and post in sticking notes everywhere with efficiency being the key benefit of getting things done. While there are many benefits to using a master task list, they serve as a great distraction buster and procrastination killer. By simply streamlining the way you get things done, you can get the important things done first, making the biggest impact on your overall success. Well, how do you use a master task list you might be wondering? Understanding how to use a master task list can only be done by truly understanding why you need to create one and have one. A master task list has one purpose. To help you complete the key tasks vital to running your business at its optimal efficiency and effectiveness. To get started list all the activities that must be completed and by what time they need to be done. Prioritize the tasks, putting the most important at the top of your list. Focus on the high payoff tasks that would be best served for you to do. If you can minimize the list by delegating, then obviously do so. In addition, if certain tasks will be better served by someone else, you must delegate. All tasks on your master task list can be categorized into the four D's. Do it, delegate it, delay it, or just drop it off the list. This system makes prioritizing much easier. Use the four D's every day in your master task list by choosing one category for each task. Remember, it's always about taking action that puts you on the straightest path to achieving your goals. And every step you take or do not take directly affects how quickly you get to where you wanna go. Some examples of tasks that would fit a master task list. Resolve a conflict with a client. Review independent contractors or virtual assistants before hiring. Train new assistant on proper procedure and job duties. Prepare for a seminar, a workshop, or a teleseminar or webinar. Client acquisition activities. Serving ideal client activities. Once you're clear on the types of tasks to include, create subsections for each of your tasks. Generally, you should list two to seven subsections under each master task. In the subsections list, smaller tasks that must be accomplished in order to carry out the master task. This is a way of breaking down larger tasks into one step at a time or taking baby steps. Start both on your master task list and sub list with an actionable verb. This will ensure that you're clear on the fact that there are important tasks that must be completed, not just flamboyant aspirations. For example, let's say your main tasks are to market your business and interact with clients. Here's an example of a master task list entry with action words. The main heading is marketing management. The subcategories would be locate blogs to advertise with. Contact bloggers and negotiate rates. Locate reasonably priced billboards to advertise on. Contact billboard company and reserve billboard. Another main heading might be higher independent contractor or virtual assistant. The subcategories underneath that is hire a copywriter to create copy for billboard advertisement. Hire graphic designer to design advertisement for billboard. Research portfolios and negotiate rates with promising candidates. Another main heading might be client liaison. The subcategories under that might be meet with clients over lunch. Negotiate contracts. Upsell clients on additional services. Address the concerns of prospective clients. Negotiate rates with prospective clients. Discuss client satisfaction standards with liaison. The goal is to accomplish the tasks on your list as soon as you can so you can clear your head of the distraction. To aid in that, place the tasks from your master task list onto your calendar where you can map out time limits for each task. As you accomplish your tasks, check them off or cross them out so you can get a visual affirmation of your goal achievement. If you don't complete all of your tasks in any given day, simply carry them over to the next day or the next available day. Remember to delegate the unimportant or low priority tasks to an assistant or an employee. You as the business owner and entrepreneur should only be focusing on the most viable tasks that are best suited to be handled and can only be handled by you. Everything else is trivial, temporary or a low priority and can likely be delegated to an assistant. The composition of everyone's master task list will differ greatly. But the most important thing to keep in mind while learning how to use a master task list is remembering to not make it overly complicated as many people do. Identify the tasks you must accomplish. Break them down into smaller tasks. Apply the four D's and slap them onto your listing calendar. That's really all it takes. My hope for our time together is that you got value and an idea or two that will help you be even more successful, personally and professionally. Take advantage of the complimentary special report on keys to working less, making more money and having a more balanced life by going to www.accountabilitycoach.com. Join the Silver Inner Circle. It's free and receive 10% off on all products and services in addition to having access to many complimentary assessments and resources so you can begin achieving your goals in the timeframe you want so you can have the kind of life you truly desire. Get started today by going to accountabilitycoach.com and join the free Silver Inner Circle. Aim for what you want each and every day. Until next time, make it a great day, today and every day. Thanks for listening. (upbeat music) (upbeat music)
[[:encoded, "Today we are going to talk about How to Get Things Done with a Master Task List.\n\nFocusing on many responsibilities is a vital part of successfully running your business successfully. But how do you know which tasks need to be completed immediately and which tasks can wait? You have so many things you need to do that it can be very overwhelming. If you focus on the less important tasks, while the most important go unnoticed or forgotten about, you could be sabotaging your ov...
